SAP Policy

SAP Policy

Satisfactory Academic Progress (SAP) Policy

Students must maintain Satisfactory Academic Progress (SAP) to receive Federal Student Aid. According to Federal Regulations, students who fail to make satisfactory progress towards their degree or certificate will lose their ability to receive Federal Student Aid.

Students who lose their aid may appeal the loss provided there are mitigating circumstances that inhibited their academic progress. If mitigating circumstances do not exist, students may take classes at their own expense to demonstrate improvement for a future appeal. To otherwise restore eligibility, students must achieve the grade point average (GPA) and completion rate as defined in the policy. AAU applies this regulation to ALL students, not just those who are receiving Financial Aid.

AAU evaluates Satisfactory Academic Progress (SAP) at the end of each semester. A semester is defined as a 16-week period of academic study. The requirements of each criterion are discussed in detail below and must be met. The University provides written notification to notify a student who is failing to achieve SAP standards.

[top of page ]

Cumulative Grade Point Average (CGPA)

CGPA is the qualitative measure of SAP, meaning that it measures the quality of the grades that each student earns in their courses. Evaluation occurs at the end of each semester as demonstrated in the sample segments listed in the Satisfactory Academic Progress Progression Table. Only credits completed at AAU with a final grade of A through F are included in the CGPA calculation.

To meet SAP requirements students must maintain a CGPA of 2.0. Students who fail to meet CGPA requirements have failed to meet SAP requirements and will be put on Warning.

[top of page ]

Credit Hour Completion

  • Credit hour completion is the quantitative measure of SAP, meaning that students must successfully complete 67% of attempted courses to meet minimum SAP standards and maintain eligibility for Federal Student Aid.
  • Courses with a final grade of A through D will be counted towards credits completed. Final grades that fall below the minimum D are not counted as credits completed but will be used to determine credits attempted.
  • Withdrawn (W) courses are considered credits attempted.
  • Courses with grades of incomplete ("I") will not be counted as credits attempted until a final grade is earned.
  • During week one of each semester students will be cancelled from any courses in which they have not met census. Courses that are dropped prior to the course start date or during the add/drop (week one of the semester) will not count towards attempted credits.
  • Note: All students are required to log into each of their courses and participate in week one according to the class syllabus to confirm their attendance. Students who do not complete an academically related event during census will be cancelled from their course.
  • Remedial courses do not count towards attempted credits.
  • Any course in which the student remains enrolled beyond week one will count towards attempted courses regardless of the grade received.
  • Repeated courses will count as attempted courses.
  • Credits transferred in from other colleges or universities via an official Transfer Credit Evaluation are factored into credit completion.
[top of page ]

Maximum Timeframe

All students who receive federal financial aid under Title IV of the Higher Education Act are required to complete their program of study within 150% of the published length of the program. The following maximum time frames apply to each academic program:

  • Associate’s degree: the published length is 60 semester credits. The maximum period must not exceed 90 (60 x 1.5) Total Semester Credits Attempted.
  • Bachelor’s degree: the published length is 120 semester credits. The maximum period must not exceed 180 (120 x 1.5) Total Semester Credits Attempted.
  • Certificate programs: the published length is an average of 18 semester credits. The maximum period must not exceed 27 (18 x 1.5) Total Semester Credits Attempted.
[top of page ]

Academic Status

The table below provides information about how grades affect Credit Completion Rates and Cumulative GPA.
GradeCredits AttemptedCredits EarnedCalculated in GPA
A - DYesYesYes
FYesNoYes
W (Withdrawal)YesNoNo
WF (Failure to Withdraw)YesNoNo
AC (Administrative Cancellation)NoNoNo
AW (Administrative Withdrawal)NoNoNo
IP (In Progress)NoNoNo


The table below provides information on the SAP process once minimum SAP requirements are not met.

SituationRequirementsSAP StatusAcademic EligibilityFederal Financial Aid Availability
First semester in which minimum SAP standards are not metStudent must seek academic advisement from Program Success Advocate (PSA).WarningStudent Continues with ClassesFinancial Aid eligibility remains in place
Second semester in which minimum SAP standards are not metStudent may appeal the decision. The student must submit the electronic appeal form within seven days of notification of possible dismissalDismissalStudent is not in classes during the appeal processFinancial Aid eligibility is on hold while waiting for a decision
Approval of appealStudent must adhere to the conditions outlined in an Academic PlanProbationStudent is placed in courses based on an Academic Plan under Administrative guidanceFinancial Aid eligibility remains in place
Denial of AppealNoneDismissalStudent is dismissed. Student may appeal to return after one sixteen week semester has elapsed.Student loses eligibility for Financial Aid
Student does not appeal, or fails to meet appeal deadline, or fails to sign the Academic PlanNoneDismissalThe dismissal remains in place. Student may appeal to return at next available semester.Student loses eligibility for Financial Aid
Student returns at next semester, due to late or no appeal, or an unsigned Academic Plan.Student must adhere to the conditions outlined in an Academic PlanProbationStudent is placed in courses based on an Academic Plan under Administrative guidanceFinancial Aid eligibility remains in place
Student does not meet goals established on the Academic Plan while on Probation or Extended EnrollmentNoneDismissalStudent is dismissed.Student is not eligible for Financial Aid
Student returns after one sixteen week semester has elapsed after dismissal from ProbationStudent must adhere to the conditions outlined in an Academic Plan. Student is eligible to be removed from Extended Enrollment once Minimum SAP is metExtended EnrollmentStudent is placed in courses based on an academic plan under Administrative guidanceStudent is not eligible for Financial Aid
[top of page ]

Appeal of Academic Dismissal

Any student notified of academic dismissal may appeal the decision based on mitigating circumstances that explain the unsatisfactory academic performance. Students must demonstrate a likelihood of success if allowed to continue at Allied American University. To appeal an academic dismissal, a student must submit a typed petition to the Registrar within seven days of notification of dismissal. The appeal should be a concise narrative with supporting documents. The appeal will be forwarded to the Appeals Committee for consideration. The Appeals Committee will recommend a decision to the Registrar’s Office. All decisions by the Appeals Committee are final.

If the appeal for dismissal is approved, the student will be permitted to continue coursework at Allied American University under an academic status of Probation. The student will be required to sign and adhere to an Academic Plan while on probation.

If the appeal is not approved, the dismissal status will remain. A student who is academically dismissed is ineligible to continue enrollment and may not be readmitted before the lapse of at least one 16-week semester and additional appeal. If the appeal is approved the student will return under the academic status of Probation and must adhere to an Academic Plan.

[top of page ]

Return from Dismissal

Traditionally students must demonstrate their ability to be academically successful by successfully completing a semester of coursework at an accredited institution. A student would then appeal to return through the Office of the Registrar and the appeal would need to be reviewed by the Appeals Committee.

Conditions returning after the appeal of the dismissal for unsatisfactory progress will be established by the Appeals Committee on an individual basis and will be provided to the student upon notification of the approval.

Based on the conditions provided, a student would appeal to return through the Office of the Registrar. The appeal would need to be reviewed by the appropriate administrative body to ensure conditions have been successfully met.

If the student is permitted to return from a dismissal from probation status their academic standing would be Extended Enrollment. The student must follow an Academic Plan set forth by the administration. Students on Extended Enrollment are not eligible for Financial Aid until SAP has been met.

Call (888) 384-0849 to speak with an AAU Admissions Representative.
or

APPLY NOW


Graduation Requirements

Find out what it takes to get your degree at AAU. This includes completing the right number of credits, maintaining a specific grade point average (GPA) and fulfilling general education courses.

Academic Calendar

Check out the academic calendar for class schedules and other important dates.

Technical Requirements

Learn about the technical requirements necessary to take online classes.

Articulation Agreements

AAU partners with other academic institutions to maximize the student experience.